Al-Ummah Canada | Admin Assistant - Job Description

Application deadline is April 13th,2020.

Program Description:

The Administrative Assistant, in conjunction with the Senior Staff Team, will coordinate the 2020 summer program for Ismaili youth between the ages of 15-17. 

The Administrative Assistant will provide ongoing support to all staff to help develop and implement various aspects of the program. The administrative assistant will be responsible for overseeing the technical and logistical aspects of program implementation with guidance from the program manager. 

Job Secifications:

• Completion of a Post-secondary Degree/Diploma or related professional experience
• Ability to work collaboratively, independently, delegate tasks and meet deadlines
• Have strong working knowledge of Microsoft Office Suite
• Valid First Aid & CPR Certification 

Performance Requirements:

The incumbent will be required to perform the following duties and tasks:

Ongoing Responsibilities

• Maintain records of staff and participant applicants, including communications
• Ensuring communications regarding key program milestones are sent out according to the timeline and through the appropriate channels
• Maintain records of key contacts, deliverables, and outcomes of the preparation, planning and implementation of the program, with guidance from the Program Manager

On-site Responsibilities

• Document and report all incidents of concern to the National Program Manager
• Respond to all parent inquires in a timely manner, and distribute a weekly program newsletter
• Monitor the on-going use of all supplies, and maintain an up-to-date supplies inventory 
• Ensure that evaluations are completed by all participants and staff as required
• Attend daily staff meetings, to discuss and share any necessary updates and information

Additional Responsibilities

• Report to the National Program Manager on a regular, on-going basis
• Ensure the confidentiality of all participant and staff information
• Help create a Final Report, detailing recommendations for future sessions
• Assist with other tasks and projects as required

Time Commitment:

The short-term contract position will begin in May and end in September 2020.  Weekly time requirements will vary depending on the timeline and upcoming deadlines as determined by the National YCF.  The position will involve evening and weekend work, and will require the individual to be onsite for the duration of the program and training week. 

Compensation:

An honorarium will be granted for all work and services rendered.  Travel expenses to Vancouver Island, B.C. as well as all meals and accommodations will be provided during the program.